outlook 2003 共享文件夹

Shared Folders with Outlook 2003 and Exchange

With Exchange and Outlook 2003, you have the ability to share your contacts, calendar entries, and even your inbox with others. This guide will outline how to share folders, set permissions, and access other people's shared folders.

Set the Top Level Folder Permissions (Required one-time step so people can access your shared folders)

• Start Outlook
• In the Navigation Pane, typically on the left of the Outlook window, click on the Folder List button
• Right click on Mailbox - Your Name, then click Sharing...
• Click Default, then click Folder visible to be checked
• Click Anonymous, then click Folder visible to be checked
• Click OK
• This sets your Exchange Account to be accessable to people accessing your shared folders

Opening the Permissions Window (Common first step for sharing folders)

• Start Outlook
• In the Navigation Pane, typically on the left of the Outlook window, click on the Folder List button
• Right click on the folder you wish to share, then click Sharing...
• Each of the following sections about sharing an Outlook folder will start from this point

Sharing an Outlook Folder with everyone (read-only) (Making a folder publically accessable)

• Open the permissions window for the desired folder
• Click Default, then change the Permission Level to Reviewer
• Next, click Anonymous, then change the Permission Level to Reviewer
• With those two set as to Reviewer, click OK
• This will allow anyone who uses Rose-Hulman's Exchange server to be able to view the contents of your folder

Sharing an Outlook Folder with specific people (Adding new people to access your folder)

• Open the permissions window for the desired folder
• Click the Add... button
• [Add Users] From the Global Address List, select the person you wish to give permissions to, then click the Add -> button
• You can repeat this several times to add multiple people
• Click OK once you have everyone
• You can set each person's Permission Level:
  • None - Gives no permissions to your folder
  • Contributor - Allows that person to add new entries to your folder, but they can't read any items
  • Reviewer - Gives read only access to your folder (This is a common permission level to give someone)
  • Nonediting Author - Allows the person to read all items, create new items, and delete items they created
  • Author - Able to read all items, create new items, edit and delete their own items
  • Publishing Author - The same as Author, except they can create new subfolders
  • Editor - Full rights to your folder, but they can't create subfolders
  • Publishing Editor - The same as Editor, except the can create new subfolders
  • Owner - Full rights to your folder, includes changing permissions (Not recommended)
• The minimal useful Permission Level for sharing folders is Reviewer
• Once you have see everyone's Permission Level, click OK to save those changes

Opening someone else's shared folder (as needed)

• Start Outlook
• Click File -> Open -> Other User's Folder...
• [Open Other User's Folder] You can either type in the person's name or click the Name... button to locate them in the Global Address List
• Select the Folder Type, then click OK

Opening all of someone else's shared folders (so it stays in the folder list)

• This set of instructions assumes the "Set the Top Level Folder Permissions" has been done by the sharer
• Start Outlook
• Click Tools -> Email Accounts...
• [E-mail Accounts] Select View or change existing e-mail accounts, then click Next
• Select your Microsoft Exchange Server account, then click Change...
• Click More Settings...
• [Microsoft Exhcnage Server] Click on the Advanced tab
• In the Mailboxes area, click Add...
• [Add Mailbox] In the Add mailbox field, enter the sharer's username, then click OK
• If the [Check Name] window appears, select the person you want, then click OK
• Click OK
• Click Next -> Finish
• In your Folder List view, you should now have a new set of folders for the Sharer you just added
• If you get an Unable to expand the folder error when you click on the Sharer's name, this indicates they have not done the "Set the Top Level Folder Permissions" step yet
• If you do not see any folders listed it means no folders have been shared that you have access to

出处：http://www.rose-hulman.edu/TSC/services/exchange/shared_folders/