订计划
I need you to arrange a meeting this afternoon.
I’d like you to make the necessary arrangements for me.
Please get all things ready and report back to me as soon as possible.
修改议程
There was no fixed agenda.
The agenda has not yet been drawn up.
I want to add something to the agenda.
I cannot do this without President’s approval.
与会人员
Who would you like to be in the meeting?
To whom would you look forward to attend the meeting?
Make sure all the supervisors can attend.
Try to involve all the participants in the meeting.
会议时间
When is the meeting?
How long will the meeting last?
Whenever is the most convenient time for them.
The meeting will last for a little more than one hour.
会议地点
Where is the meeting?
Do you want to meet in your office or in a conference room?
We have the room scheduled for Monday.
I’d like to reserve a meeting room for our company.
会议纪要
I have prepared a meeting memo.
You have to take the minutes.
Please write the minutes and distribute it to all the attendants.
After the meeting you should type the minutes up.
与会材料
The agenda should be prepared before the meeting.
Please prepare some invitation cards and recognition cards.
All the necessary documents and the information relevant to the meeting should be available.
You’d better print and distribute before the meeting.
会场布置
The seating arrangement is in order.
The minute book and some spare copies of the agenda have been laid on the table.
The name-cards have been laid on the conference table.
The refreshments will be served during the interval for rest.
督导工作
Is the room ready for the conference?
Have you made the necessary arrangement?
Where will be the guests be received before the meeting begins?
How to seat our guests?
When will the refreshments be served.